That’s especially important in tracking IT assets. IT equipment often changes during its operational lifetime. Components may be switched, replaced or upgraded.Software is regularly installed, uninstalled or upgraded. Many of these changes are internal and therefore usually “invisible”.The compactness and desirability of many IT systems can also contribute to their tendency to “disappear”.
Central to any asset tracking system should be a powerful, centralised database which provides controlled access for all parties that require it, thus preventing discrepancies that may otherwise arise between departments.This system should also have the capacity to include information about those invisible software assets sitting on your IT network such as how many programs you have and whether they are licenced or not? A single audit should have the capacity to cover multiple locations and thousands of assets. It should ideally also be fully compatible with inventory management systems.
This is particularly important with many asset tracking software packages designed to control and manage mobile and fixed assets that incorporate bar coding and RFID asset tracking (Radio Frequency Identification) technologies. Hand-held scanning devices can work with both accounting and tracking modules to provide an accurate, validated, and consistently current database.This will enable users to comply confidently with auditor requirements relating to accurately accounting for and tracking their asset base. Once the audit data has been uploaded into the asset or inventory register, managers can get reports detailing total assets and suggested actions (disposable, relocation, upgrade etc) for each of the assets located in the audit. Managers can therefore be alerted to any discrepancies in the location or status of an asset.
